Set your business numbers once. Manage customers. Build a costed quote, save it, and turn it into an invoice.
These are your set-once business numbers. They feed every job automatically. Review them a few times a year.
Labour rates (per m²)
Matches how you price on the invoice. Tick which tasks apply per job on the Job tab.
Task
Rate
Flat labour charges
£
£
Business rates
Annual overheads ÷ chargeable days.
Fuel + van wear. HMRC rate is 45p/mile.
Est. days on site (for overhead) comes from the Job tab.
Material prices & coverage
Price per unit and how much one unit covers. Drives both the order list and the materials cost.
Material
£/unit
Coverage rates are set per job on the Materials tab (they depend on trowel notch, joint width, etc.).
Your business details (for invoice)
New enquiries from your Airtable forms, waiting to be turned into a quote. Photos stay in Airtable for now — open the linked enquiry there to see them.
Customers you tile for — this is your Airtable "Clients" table. Pick one on the Job tab when building a quote, or new enquiries from Airtable forms will show up there automatically.
Customers
Name
Email
Phone
Add customer
Everything on this tab is per job. Fill it in for each new quote — it flows through to Materials, Quote, Deposit and Invoice automatically.
Customer & site
Measurements
Which labour tasks apply?
Tick the tasks for this job. Each uses its per-m² rate from Settings × the area.
Deposit
£
Area comes from the Job tab (0 m²). Untick materials this job doesn’t need and set each coverage driver. This produces the order list and the materials cost used in the Quote.
Materials for this job
Order list
Materials cost£0
Whole units only, rounded up. This total flows into the Quote.
Built from your Settings + the Job tab + the Materials cost. Nothing to enter here — it’s the result.
Quote the customer
£0
— per m²
Take-home
£0
Park for tax
£0
Profit
£0
Where the money goes
Uses the deposit and materials cost already entered. Shows if the deposit covers the supplier order before you place it.
Deposit covers materials
£0
% of materials held back for breakage / re-order.
Deposit taken£0
Materials cost£0
Buffer held back£0
Left after materials + buffer£0
Out of your pocket now£0
Still to invoice at end£0
Generated from everything above.
Quotes you’ve saved — this is your Airtable "Quotes" table. Open one to reload it into the calculator, or start a new quote from the savebar above.